City of Ypsilanti
  • 25-May-2018 to 24-Jul-2018 (EST)
  • Department of Public Services
  • Ypsilanti, MI, USA
  • Full Time

BRIEF DESCRIPTION OF POSITION:  

 

This is an advanced clerical/accounting position responsible for the preparation and account distribution of a multiple fund departmental payroll. The position has additional responsibilities of preparing departmental, State and Federal technical monetary use reports of the department on a weekly, monthly, quarterly and annual basis. Work includes specific and detailed tracking procedures and knowledge of basic accounting principles. In completing work, the employee follows prescribed manuals and formats within specific departmental guidelines and procedures. This position reports to the office manager.

 

REQUIREMENTS OF WORK:

  • Posts, balances and completes departmental payroll records and other reports necessary for reimbursement/payments. Prepares and verifies departmental payroll from time cards and properly assigns the costs to various funds.
  • Verifies employee leave usage.
  • Prepares and reconciles various departmental and State reports using payroll information
  • Coordinates work with coworkers, supervisors, other City departments and related governmental agencies.
  • Processes accounts payable.
  • Collects cash transactions for services rendered by department, fees and charges, permits and other city revenues; computes values and rates.
  • Prepares receipts; balances daily receipts to daily totals; prepares cash deposits for treasurer office and maintains related records.
  • Prepares departmental financial and statistical reports.
  • Assists in state audit of DPW state trunk line reports.
  • Performs monthly/daily journal entries and reports.
  • Maintains records in accordance with departmental policy and generally accepted accounting principles.
  • Assists coworkers, departments and citizens, with walk-in's and telephone inquiries, by completing related work activity, and forwarding information to proper personnel.
  • Reviews purchase requests/orders for account balances and correct charges and relays information to inquirer.
  • Assists in maintaining departmental requisitions.
  • Types and files documents, general correspondence and invoices.
  • Assist Office Manager with inputs and codes utility and telephone invoices.
  • Bills various departments, contractors and citizens for services rendered by DPW.
  • Prepares various letters, memorandums and forms.
  • Prepares end of month material and vehicle reimbursement reports.
  • Performs expenditure reclassifications as needed.
  • Processes right-of-way and excavation permits.
  • Assist in preparation of State reimbursement of trunk Line Report.
  • Ordering supplies for City and department.
  • Performs other related duties as assigned within the knowledge, skills and abilities set forth.

 

KNOWLEDGE SKILLS AND ABILITIES:

A high school diploma with two years of additional basic accounting coursework and three years of work experience with payroll preparation with multiple fund systems, or any equivalent combination of experience and training that would provide the following knowledge, skills and abilities:

  • Knowledge of basic accounting practices and principles
  • Knowledge of basic accounting to balance daily reports
  • Knowledge of basic governmental funds
  • Knowledge of City purchasing procedures
  • Knowledge of municipal revenue/expenditure fund system
  • Knowledge of State, City and departmental forms, schedules, recordkeeping and reporting requirements
  • Knowledge of modern office practices, procedures and equipment
  • Knowledge of computer data entry procedures
  • Knowledge of business correspondence, English, spelling, arithmetic and grammar
  • Knowledge of business filing and record keeping procedures
  • Proficiency with: computers for word processing and spreadsheet applications, 10 key calculator, photocopier, facsimile machine and typewriter
  • Ability to type accurately at 50 w.p.m. on the computer
  • Ability to transcribe data without errors
  • Ability to gather and interpret data in order to prepare payroll-related reports and forms
  • Ability to adjust accounts and post according to departmental policy
  • Ability to organize schedules to provide for bill payments within specific time limits
  • Ability to communicate effectively both orally and in writing and explain in nontechnical terms, procedures and policies
  • Ability to coordinate and explain work activity with coworkers, supervisors, other departments and municipal/governmental jurisdictions
  • Ability to perform detail work and accurately transpose information
  • Ability to speak clearly using a two way radio (only necessary in the Department of Public Works)
  • Ability to establish and maintain effective working relationships with supervisors, coworkers, municipal and County officials and the general public

 

PHYSICAL DEMANDS:

The physical demands characterized here epitomize those that must be met by an employee to properly perform the integral functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

 

In order to properly perform the integral functions of this job, the employee is occasionally required to: stand or walk and stoop or kneel. Frequently, the employee is required to sit. It is crucial to the outcome of job tasks that the employee is able to: talk or hear; use hands to finger, handle, or feel; and reach with hands and arms extensively.

 

The employee in this classification will be required to frequently lift objects of up to 10 pounds in weight. Occasionally the employee will have to lift/move objects of up to 25 pounds in weight. Vision requirements for this position include close vision and the ability to adjust focus.

 

WORKING CONDITIONS:

 

The employee performs job duties within a climate controlled office environment, with a moderate noise level.

City of Ypsilanti
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