City of Ypsilanti
  • 25-Aug-2020 to Until Filled (EST)
  • Clerk/Treasurer's Office
  • Ypsilanti, MI, USA
  • 18.872
  • Hourly
  • Part Time

GENERAL SUMMARY

This is an advanced part-time position involving processing the accounts payable in accordance with the accounts payable procedure; and for processing and maintaining tax collections for the City.  This position will assist the Finance, Clerk, and treasury departments and performs other duties as assigned. Work includes specific and detailed tracking procedures and knowledge of accounting principles, treasury, election and general office principles. Position reports to the Accounting Supervisor, Treasurer and  Department Directors.

 

PRINCIPAL DUTIES AND RESPONSIBILITIES

Treasury & Clerk's office

-        Notify departments of NSF checks needing collection

-        Assists with collecting payments over the counter and through the mail

-        Assists in preparing tax roll and delinquent roll

-        Processes and maintain delinquent personal property tax collection

-        Collects parking tickets; prepare late notice letters

-        Processes bankruptcies and prepare a memo to City attorney

-        Prepares and send the quarterly census report

-        Maintain residential parking permits spreadsheets issued daily by area      

-        Collects cash transactions for the City or other taxing units for taxes, special assessments, fees and charges, permits and other city revenues; computes values and rates.

-        Processes all tax collection paperwork

-        Prepares receipts; balances daily receipts to daily totals; deposits cash to local bank and maintains related records

-        Assists in all aspects of the tax deferment program

-        Types and files documents, general correspondence and invoices

-        Assists coworkers, departments and citizens, over the counter or by telephone, in completing related work activity and processes

-        Perform a variety of tasks connected with City Council, including assist Clerk with agenda preparation and Deputy Clerk with council packet duplication and distribution as needed

-        Assist in election process, including voter registration, processing absent voter ballots, and election preparation

-        Assist with minutes, maintaining Boards and Commissions and general office filing

-        Performs related work as assigned within the general knowledge, skills and abilities set forth

Finance

-        Checks and reviews invoices and prepare for payment

-        Assists in verifying vendor statement's past due accounts payable 

-        Maintain data for 1099's and issue 1099's

-        Performs accounts payable maintenance, including W-9s, outstanding checks, and accounts payable year end closing procedures

-        May assists in reconciling general ledger accounts

-        Inputs and codes telephone invoices

-        Types and files documents, general correspondence and paid invoices

-        Prepares journal entries as needed        

-        Reconciles all liability accounts prior to payments

-        Assists in data entry of budget changes

-        Acts as the back-up payroll in the absence of the Payroll Technician

-        Performs related work as assigned by the Accounting Supervisor, Treasurer or Department Directors, within the general knowledge, skills and abilities set forth

KNOWLEDGE, SKILLS AND ABILITIES

An Associate's Degree in accounting (Bachelor's Degree preferred), business or a related field from an accredited college and two years of work experience in municipal government or any equivalent combination of experience and training that would provide the following knowledge, skills and abilities:

-        Knowledge of basic accounting practices and principles

-        Knowledge of City purchasing procedures

-        Knowledge of basic business correspondence, English and grammar

-        Communication skills (verbal and written) in order to prepare letters and memos and communicate effectively in non-technical terms policies, ordinances to deputy registrars, voters, candidates, supervisor, coworkers

-        Knowledge of computer data entry procedures

-        Knowledge of municipal revenue/expenditure fund system

-        Proficiency in balancing cash to cash register

-        Knowledge of reconciling general ledger accounts

-        Knowledge of the basic structure of the taxing units to explain tax levies, geographical boundaries and similar items.

-        Knowledge of basic governmental funds

-        Proficiency with: computers for word processing, spreadsheet and database applications, 10 key calculator, photocopier, facsimile machine and typewriter

-        Ability to properly adjust accounts to properly post as provided in departmental policy

-        Ability to organize schedules to provide for bill payments within specific time limit        

-        Ability to establish and maintain effective working relationships with supervisors, coworkers, municipal and county officials and the general public

-        Knowledge of election procedures and policies

 

PHYSICAL DEMANDS

The physical demands characterized here, epitomize those that must be met by an employee to properly perform the integral functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

In order to properly perform the integral functions of this job, the employee is occasionally required to: walk and stoop or kneel.  Frequently, the employee is required to sit, stand or get up and down.  It is crucial to the outcome of job tasks that the employee is able to: talk or hear; use hands to finger, handle, or feel; and reach with hands and arms extensively.

The employee in this classification will be required to frequently lift objects of up to 10 pounds in weight.  Occasionally the employee will have to lift/move objects of up to 25 pounds in weight.  Vision requirements for this position include close vision and the ability to adjust focus.

WORKING CONDITIONS

The employee works in a climate controlled office environment with a moderate noise level.

HOURS

This position is budgeted for 25 hours a week. It is scheduled for M-F 12p-5p.

City of Ypsilanti
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